ONE WEEK BEFORE

• Call all guests to confirm their attendance, provide directions. 
• Check in with your guest speaker(s), if you have invited one or more. 

• Call all guests you know personally to remind them of the screening, Provide directions, if necessary. 
• If you have invited a member of the press, make a reminder call. 
• Call and re-confirm guest speaker(s). 

• Set up equipment, make certain your TV/VCR is in good working order and placed at an angle with the best possible viewing for the most people. 
• Make last minute calls to people you couldn't reach earlier. 
• Lay out refreshments and set up literature tables. 

• Clarify the length of the broadcast or the video(s) you will show.  Let your guests know how long the evening will be.  In addition to the length of the video(s), allow about a half hour for group discussion, and a half hour for light refreshments and informal conversation. 
• Ask each guest to sign in: Name, address, phone, fax number and email. Save this list for future event/mailing list use. 
• Welcome guests. Introduce the discussion leader before the screening. 
• Provide contribution envelopes if the viewing party is a fundraiser. Provide literature about local clinics and abortion-rights organizations, and film trilogy order forms. 
• Show the video(s). 
• After the videos are complete, do not turn on all the lights at once. Perhaps turn on one small light first. Give people as long as they need to sit quietly or make personal comments. Gradually introduce discussion questions which you have prepared, or chosen from the guide. Many questions will simply arise from the group. See DISCUSSION GUIDE for further suggestions.